Typically, junior year is a good time to complete an internship-like experience; although, students should refer to their degree map requirements, iGPS, and consultations with professional advisors to determine the best fit.
The planning and establishment of a course like this takes time, persistence, and patience! Students should connect with the Health Science Program Director one semester before taking the course. According to the Vera Z. Dwyer College of Health Sciences policies, all sites where students are interacting with patient/clients need to have an established affiliation agreement through Indiana University General Counsel and the establishment of these agreements can take upwards of three months. Keep reading to see more information regarding affiliation agreements under 'Locating Opportunities' section.
It’s never to early to be making connections and planting the seed for potential locations and experiences!
To fulfill the policy requirements of the Vera Z. Dwyer College of Health Sciences, students enrolling in Service Learning in Health Sciences will be required to show completion of the following:
- Background Check
- Background checks will be completed through the IU HireRight system. Students will contact the Health Science Program Director and notify them of their full name, email, and IU-ID number to be put on a background check list. This list will be then sent to the DCHS Recorder. The DCHS Recorder will then put your name in the HireRight system. Once your name is put into the HireRight system, you will receive an email to your IU account with instructions on how to complete the background check. YOU WILL ONLY HAVE FIVE (5) DAYS to complete the background check once you receive the HireRight email. Students will be added to the HireRight distribution email list at the following time points: 2 weeks before the semester starts, 1 week before the semester starts, first day of class, and at census day. If you do not have your background check completed 5 days following the census day distribution, you will be administratively withdrawn from the course. This could effect graduation timelines. Students may not begin their service learning experience before completing their HireRight background check. Once you have your background check completed, down load a copy and retain it for your records and for future submission to DCHS Recorder and as an assignment in the course. The cost of a background check starts at $50 and increases based on a student's location history.
- Requirement to Disclose
- An annual disclosure form must be completed by students entering into Service Learning which provides an opportunity for student’s to be eligible for community-site placement.
- Current CPR Certification
- American Heart Association CPR Certification will be completed at the student’s expense and at a time that is convenient to them. Please contact the Health and Wellness Center for certification training information.
- HIPAA Training
- HIPPA training will be completed through the Indiana University system and there is no expense to the student.
- Blood Borne Pathogen Training
- Blood Borne Pathogen Training will be completed on Canvas and there is no expense to the student.
- Course Terms Agreement
- An agreement will be established between the student, the community-site supervisor, and the instructor of the course. This agreement outlines the duties, responsibilities, and policies of the service learning experience.
- COVID
- Community sites may have additional requirements that students must meet in order to be eligible for the experience.
The amount of time a student spends with a community partner depends on the number of enrolled credit hours. Students will participate in a minimum of 40 hours (1 credit), 80 hours (2 credits), 120 hours (3 credits), 160 (4 credits), 200 (5 credits), 240 (6 credits).
Students enrolled in the Bachelor of Science in Health Sciences program are required to fulfill 3 credit hours (120 hours) of Service Learning in Health Sciences. This can be done in one or several semesters. Students can also enroll in 3 additional credit hours to use an internship-like experience in place of an elective course.
It is likely that the implementation of a community-based course will require students to adjust work/life schedules to accommodate the additional out-of-class experiences. A student enrolled in 3 credit hours of Service Learning in Health Sciences should expect to invest about 10 hours each week with a community site, although appropriate hours will vary based on each community site. Students will work with the community partner to determine a schedule that fits the needs of the organization and the student.
Before you decide what type of experience you seek, it is important to have an idea of your career interests and goals. If you are unsure about where to begin, the Office of Career Services is a great place to begin. Then, when you are ready, start by asking yourself these questions:
- What type of work do you see yourself doing?
- How do you want to spend your average work day one year from now? Five years from now?
- Do you want to work alone or in a group?
- Are you interested in working for profit or non-profit organizations?
- Do you prefer to work with children, adolescents, adults, or the elderly?
- Are there requirements you need to meet for graduate school admission?
Students are responsible for finding their own site and need to work with the Health Science Program Director for approval of the site. This process is often stressful for students, but you can do it! Here are some tips to make this step successful:
- Ask professors for recommendations
- Connect with IU South Bend Career Services Center
- Connect with your circle of peers – family members, friends, employers and ask if they have any recommendations
- Review internet listings such as Indeed, GlassDoor, Monster, LinkedIn, hospital employment sites.
- Review a list of current affiliated sites where one can encounter patients and clients. Please note, this is not an all inclusive list as information on sites changes frequently.
- If you wish to encounter patients and clients at a site and it is not listed on the affiliation table above, you will need to complete this form to help ensure an affiliation agreement is initiated on your behalf.
If you don't know if you need an affiliation agreement, complete this form anyways - Affiliation Agreements need to be initiated by March 1st (for summer semester), April 1st (for fall semester) or October 1st (for spring semester).
- Students have greater success securing a Service Learning Site from our list of affiliated sites. Check our list!
- Please reach out to the HSC Program Director early to discuss locating a Service Learning Site if you are a student in the Speech Language Pathology concentration.
Once you have identified a few potential organizations, it is important for you to reflect back on your career interests and goals to ensure the experience is helping you grow and not just fulfilling a degree requirement.
The next step is to contact the organization/individual in a professional manner and the mode of communication is based on the information you collected. Remember that your first outreach to an organization/individual is their first impression of you! Be professional, be personal, and be informative.
- Phone number: You should call the number and leave a detailed message if the person(s) do not answer. The message should include: your first and last name, phone number, purpose for calling: inquiry for an internship experience, and the best times to connect. Phone calls take vulnerability sometimes! Speak slowly, clearly, and ensure good cell service. You should not text unless the person has first initiated a text conversation.
- Email address: You should draft a professional email to the person. The email should include: a detailed subject line, the person’s name (always use formal terms like Ms., Mr., Dr., etc.), the purpose of the email: inquiry for an internship experience, your phone number, the best times to connect, and should always be signed by your name.
*Please reach out to the HSC Program Director early to discuss locating a Service Learning Site if you are a student in the Speech Language Pathology concentration.
Students generally do not have much luck completing generic contact forms on company websites when trying to find a community site. It is recommended that you connect with someone on the phone and ask who would be the best person to connect with. Sometimes it takes a little while for organizations to write back, it’s important to be patient!
Once you are ready to connect with the instructor of the course about the conversations you have been having or potential locations, please complete this form.
If there are any questions, please direct them to your academic advisor or HSC Program Director.
“Charmel Spain knew she wanted to support healthy lifestyles for youth in the area. She connected with her professors and gained an opportunity at Bashor Children’s Home where she learned alongside professionals and made a difference in the field.”
